Conference Room Solutions Guide

Modern organizations demand more from their conference rooms than ever before. City councils need transparent live streams, corporate teams need seamless hybrid meetings, and educational institutions require flexible learning spaces. At Techkinect, we specialize in delivering end-to-end conference room solutions that merge audio, video, networking, lighting, and environmental control into one intuitive experience.

Our systems are not cookie-cutter kits — every installation is engineered to fit the specific goals, budget, and workflows of your organization. By leveraging Atlona Omega and Omnistream systems, ClearOne and Shure professional audio, enterprise-grade networking, intelligent lighting and shades, and Techkinect’s custom user interface design, we ensure your meetings run smoothly every single time.

1. Video & Presentation Systems

Atlona Switching & Distribution

• Atlona Omega Series Switchers provide plug-and-play connectivity for laptops, tablets, and conference room devices. Whether using HDMI, DisplayPort, or USB-C, these switchers eliminate the “adapter shuffle.”

• Atlona Omnistream Encoders & Decoders enable AV over IP distribution. This allows video and audio signals to be transmitted over your existing network infrastructure, making it scalable for multiple rooms, divisible spaces, and future expansion.

• USB over IP features extend webcams, microphones, and touchscreens to remote devices across the building.

Display Solutions

• Laser Projectors deliver ultra-bright images with long-life reliability — no bulbs to replace, lower maintenance, and sharper image quality. Perfect for city council chambers, classrooms, and training environments.

• Motorized Recessed Screens provide flexibility for multi-use spaces. At the touch of a button, a large display retracts into the ceiling, keeping the room clean when not in use.

• Fixed Frame Screens offer a professional, tensioned viewing surface for permanent installations like auditoriums and executive boardrooms.

• Video Walls deliver high-impact visuals for command centers, municipal operations, and large conference facilities. With near-seamless panels, they’re ideal for digital signage, data visualization, and multi-source collaboration.

• Professional Flat-Panel Displays (from 55” to 100”+) support corporate, educational, and government collaboration spaces.

Interactive Collaboration

• Wireless Presentation Gateways allow participants to cast from laptops, tablets, or smartphones without cables.

• Interactive Whiteboards combine display and annotation capabilities, giving teams the ability to brainstorm, edit, and collaborate in real-time, both in-room and remotely.

👉 Techkinect designs hybrid video ecosystems — whether it’s a single huddle room or a municipal training center with multiple divisible spaces, our solutions grow with you.

2. Audio & Communication Systems

Microphones & Processing

• ClearOne BMA 360: Beamforming ceiling arrays that track voices dynamically, ensuring every participant is heard clearly, no matter where they sit. Ideal for council chambers and large boardrooms.

• ClearOne Converge Pro 2 DSPs: Provide advanced signal processing, echo cancellation, and routing for even the most complex rooms.

• Shure ULXD/ULX-D Wireless Systems: High-reliability wireless mics for presenters, panelists, and roaming users. These systems are interference-resistant and encrypted for secure environments.

Speaker Systems

• Distributed ceiling or wall-mounted loudspeakers ensure even coverage so no voice fades into the background.

• Subwoofers or enhanced sound reinforcement can be added for large venues or spaces requiring media playback.

Reliability & Redundancy

• Every audio system is designed with fail-safe redundancy, ensuring critical meetings don’t collapse due to a single point of failure.

👉 Crystal-clear audio is the foundation of every conference system. If participants can’t hear each other, the meeting fails. Techkinect builds audio with zero compromises.

3. Networking & Infrastructure

Modern AV rides on the backbone of your enterprise network. Unlike traditional “plug a device into a switch” setups, professional AV requires planning for bandwidth, security, and reliability.

• Structured Cabling: Cat6A and fiber backbones support today’s 4K video and tomorrow’s 8K, ensuring future-proof installations.

• Layer 3 Switches: Enterprise-class switches configured with VLANs to isolate AV traffic from IT traffic. This provides both security and performance reliability.

• Quality of Service (QoS): Prioritizes critical audio and video packets to ensure flawless performance during meetings.

• PoE (Power over Ethernet): Powers encoders, decoders, cameras, microphones, and wireless access points without additional cabling.

👉 Techkinect integrates IT + AV into a single, managed ecosystem. We work directly with your IT team to ensure seamless deployments without compromising network security.

4. Environmental Control: Lighting, Shades & Motion

A truly modern conference room is about more than just AV — it’s about comfort, efficiency, and control. Techkinect integrates lighting and environmental systems directly into your room’s interface.

Lighting Control

• Dimmable LED Fixtures for presentations, video calls, and note-taking.

• Scene Presets: “Presentation Mode” dims front lights and brightens wall lights; “Video Call Mode” balances front lighting for camera visibility.

• Color-Tunable Lighting: Adjust white temperature to improve focus, reduce fatigue, or create ambiance.

Automatic Shades

• Motorized Shades can be scheduled or controlled on-demand to reduce glare, improve screen visibility, and optimize comfort.

• Integration with Lighting & AV: When you start a presentation, shades lower automatically to darken the room.

Motion & Occupancy Sensing

• Smart Sensors detect when a room is occupied. Lights, AV, and climate control automatically turn on when the first person enters.

• Energy Savings: When the room is empty, systems power down, ensuring reduced operating costs and increased sustainability.

👉 By combining AV, lighting, and shades into one system, Techkinect eliminates distractions and creates smarter, greener, more comfortable meeting spaces.

5. Recording & Streaming

Meeting Recording

• Many organizations — particularly city governments and schools — require official records of meetings. Techkinect integrates automated recording systems that capture high-quality audio and video for archival or compliance.

• Files can be stored locally, on network servers, or in the cloud, with easy retrieval for public access.

Live Streaming

• City Council Chambers: Stream live to CivicClerk, YouTube, or Facebook, ensuring community transparency.

• Corporate Meetings: Broadcast via Microsoft Teams, Zoom, or Atlona streaming appliances for hybrid participants.

• OBS & Restream Integration: For advanced streaming setups, we configure multi-platform output to reach diverse audiences simultaneously.

👉 Whether for compliance, training, or community engagement, Techkinect makes live streaming and recording simple and reliable.

6. Control & User Interface

The most advanced AV system is useless if it isn’t easy to control. Techkinect specializes in creating customized UI interfaces for every installation.

• Atlona Velocity Platforms or Control4 processors form the backbone of control.

• Custom Touch Panels & Tablets: One-touch controls for starting a meeting, adjusting lighting, raising/lowering shades, or selecting video sources.

• Simplified User Experience: No confusing menus — Techkinect designs interfaces around your workflows and staff training level.

• Room Automation: Systems can trigger automatically — projectors lower, shades drop, lighting dims, mics activate — all when the meeting begins.

👉 Your staff should never waste time figuring out technology. Techkinect makes every interface intuitive.

7. Wireless & Hybrid Options

• BYOD Wireless Presentation: Secure wireless screen sharing for internal or guest users.

• Hybrid Meeting Support: Full integration with Teams, Zoom, and Webex platforms.

• Wireless Audio/Video Links: For spaces where running new cabling isn’t practical, wireless AVoIP bridges provide flexibility without sacrificing quality.

8. Why Choose Techkinect?

• Licensed Electrical & AV Contractor (OH License #51136) – One team for both low-voltage and electrical needs.

• Certified Partner Network – Techkinect is certified with Atlona, ClearOne, Shure, and other top AV manufacturers.

• Experience Across Markets – From government chambers and corporate training facilities to hospitality spaces and classrooms, we’ve delivered proven, scalable solutions.

• End-to-End Lifecycle – Design, install, program, train, and support — all in-house.

9. Call to Action

Your conference rooms should work for you, not against you. Whether you’re a city building needing reliable recording and live streaming, a corporate office modernizing collaboration spaces, or a school district upgrading classrooms, Techkinect delivers elite, fully customized solutions.

📞 Schedule your free consultation today!

🌐 Visit: www.Techkinect.com

📧 Email: support@techkinect.com

📱 Call: 513-223-3361

🔹 Techkinect – Elite Installation. Customized Control. Reliable Technology.